Privacy policy.
The Small Job Company & Co. – is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au
The kinds of personal information that we commonly collect and hold from you or about you include: your name, address, phone and mobile numbers, email address, date of birth, nationality, drivers licence details, passport details. We also collect information that may be relating to your current and previous health status, medical history, travel preferences and experiences, travel insurance and loyalty programs*(where applicable). We also collect this information from or about your family members, next of kin, emergency contact details and/or other members.
Sensitive Information:
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
For the primary purpose for which it was obtained
For a secondary purpose that is directly related to the primary purpose
With your consent; or where required or authorised by law.
We collect, hold, use and disclose personal information from you or about you where it is reasonably necessary for us to carry out our business functions and activities. For example, we collect, hold, use and disclose your personal information as necessary for our travel or photography products and services provided to you or your organisation.
Our business necessarily works closely with trade suppliers, partners, and insurers. We routinely disclose your personal information to these third parties for them to assist us in carrying out our business functions and activities.
We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect you to reciprocate this policy.
This information is use to provide you with the services which are requested by us:
For verifying your identity for security purposes .
For marketing our services and products .
Information which does not identify any individual may be used in a general way by us or third parties, to provide class information, for example relating to demographics or usage of a particular page or service.
We keep information, which forms part of our business record for a minimum of six years. That is because we may need it in some way to support a claim or defence in court. That is also the period within which our tax collecting authorities may demand to know it.
Your domain name and e-mail address:
This information is recognised by our servers and the pages that you visit are recorded. We shall not under any circumstances, divulge your e-mail address to any person who is not an employee or contractor of ours and who does not need to know, either generally or specifically.
This information is used:
To correspond with you or deal with you as you expect.
In a collective way not referable to any particular individual, for the purpose of quality control and improvement of our site .
To send you news about the services to which you have signed up .
To tell you about other of our services or services of sister web sites .
Information you post on our website :
Information you send to us by posting to a forum or blog or in your advertisement is stored on our servers. We do not specifically use that information except to allow it to be read, but you will see in our terms and conditions that we reserve a right to use it in any way we decide.
Website usage information :
We may use software embedded in our website (such as JavaScript) to collect information about pages you view and how you have reached them, what you do when you visit a page, the length of time you remain on the page, and how we perform in providing content to you. We do not presently associate such information with an identifiable person.
Financial information relating to your credit cards :
This information is never taken by us either through our website or otherwise. At the point of payment, you are transferred to a secure page on the website of Xero or similar. That page may be addressed in our delivery, but it is not controlled by us. Our staff and contractors never have access to it.
Note on padlock symbols and other trust marks:
Many companies offer certification and an icon or other small graphic to prove to site visitors that the site is safe. Some certify to a high level of safety. Others are more concerned to take our money than to provide a useful service. We do not handle information about your credit card so do not subscribe to any such service.
Third party advertising :
Third parties may advertise on our web site. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects your IP address when they send an advertisement that appears on our site to your browser. They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts. We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
Information we obtain from third parties :
We do not sell or trade or transfer data with your personal information, We use cookies from platforms such as Google Analytics, Facebook and Squarespace (email marketing) for reporting purposes only. No such information is identifiable to you. Website hosting partners and any other parties who assist us in operating our website, conducting our business, or serving our users abide by our contracted working conditions to keep all information confidential.
Content you provide to us with a view to be used by third party :
If you provide information to us with a view to it being read, copied, downloaded or used by other people, we accept no responsibility for what that third party may do with it. It is up to you to satisfy yourself about the privacy level of every person who might see your information. If it is available to all the World, you have no control whatever as to how it is used.
Cookies :
Cookies are small text files that are placed on your computer’s hard drive through your web browser when you visit any web site. They are widely used to make web sites work, or work more efficiently, as well as to provide information to the owners of the site.
Like all other users of cookies, we may request the return of information from your computer when your browser requests a web page from our server. Cookies enable our web server to identify you to us, and to track your actions and the pages you visit while you use our website. The cookies we use may last for a single visit to our site (they are deleted from your computer when you close your browser), or may remain on your computer until you delete them or until a defined period of time has passed.
Although your browser software enables you to disable cookies, we recommend that you allow the use of cookies in order to take advantage of the features of our website that rely on their use. If you prevent their use, you will not be able to use all the functionality of our website. Here are the ways we use cookies:
To record whether you have accepted the use of cookies on our web site. This is solely to comply with the law. If you have chosen not To accept cookies, we will not use cookies for your visit, but unfortunately, our site may not work well for you.
To allow essential parts of our web site to operate for you. To operate our content management system.
To operate the online notification form – the form that you use to contact us for any reason. This cookie is set on your arrival at our web site and deleted when you close your browser.
To enhance security on our contact form. It is set for use only through the contact form. This cookie is deleted when you close your browser.
To collect information about how visitors use our site. We use the information to improve your experience of our site and enable us to increase sales. This cookie collects information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from, and the pages they visited.
To record that a user has viewed a webcast. It collects information in an anonymous form. This cookie expires when you close your browser.
To record your activity during a web cast. An example is as to whether you have asked a question or provided an opinion by ticking a box. This information is retained so that we can serve your information to you when you return to the site. This cookie will record an anonymous ID for each user, but it will not use the information for any other purpose.
To store your personal information so that you do not have to provide it afresh when you visit the site next time.
To enable you to watch videos we have placed on YouTube. YouTube will not store personally identifiable cookie information when you use YouTube™s privacy-enhanced mode.
To monitor and control how cookies affect you these can be managed in the settings of the browser links below:
Google Chrome https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en
Microsoft Internet Explorer https://support.microsoft.com/en-nz/help/17442/windows-internet-explorer-delete-manage-cookies
Mozilla Firefox https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
Safari https://support.apple.com/en-nz/guide/safari/manage-cookies-and-website-data-sfri11471/mac
Job application and employment:
If you send us information in connection with a job application, we may keep it for up to three years in case we decide to contact you at a later date.
If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for six years before destroying or deleting it.
Marketing information :
With your permission we pass your email address and name to selected associates whom we consider may provide services or products you would find useful. You may opt out of this service at any time by contacting us to let us know.
Re-marketing :
We may use re-marketing from time to time. This involves Google or some other supplier placing a tag or marker on your website in order to be able to serve to you an advert for our products / services when you visit some other website.
Affiliate information:
This is information given to us by you in your capacity as an affiliate of us or a customer or client of ours. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect any affiliate to agree to reciprocate this policy. As an exception to this, we have the right to disclose your first name and URL of your affiliate connection to other affiliate and to any other person or organisation, on and off site. The reason is solely to enable us to mention winners and others whose performance as an affiliate is in some way outstanding.
Disclosure to Government and their agencies :
We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
Compliance with the law :
This confidentiality policy has been compiled so as to comply with the law of every jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your country, we should like to hear from you, but ultimately it is your choice as to whether you wish to use our website. We are PCI compliant for travel GDS airline reservation systems selected for our business.
Review or update personally identifiable information:
At any time you may review or update the personally identifiable information that we hold about you, by contacting us at the address below. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.
Removal of your information :
If you wish us to remove personally identifiable information from our website, you may contact us. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information. Data may be processed outside Australia
Our websites are hosted in Australia. We also use outsourced services in countries outside Australia from time to time in other aspects of our business. Accordingly data obtained within Australia may be processed outside Australia and data obtained in any other country may be processed within or outside that country.
Complaints procedure :
If you have a complaint about how we are collected or handled your personal information, please contact us. We will endeavour in the first instance to deal with your complaint and take action to resolve the matter.
If your complaint cannot be resolved at the first instance, we will ask you to lodge a formal complaint in writing, explaining the circumstances of the matter that you are complaining about, how you believe your privacy has been interfered with and how you believe your complaint should be resolved.
We will acknowledge receipt of your formal complaint and indicate the timeframe that you can expect a response. We will endeavour to resolve the complaint as quickly as possible, but if the matter is complex and our investigation may take longer, we will let you know when we expect to provide our response.
If you are unhappy with our response, you may refer your complaint to the Office of the Australian Information Commissioner.
How you can contact us:
Email: derek.f@thesmalljobcompany.com.au
Sending a letter to us at:
Front Office
54 Billericay Circuit
6036 WA
OAIC contact details:
Officer of the Australian Information Commissioner (OAIC)
Email: enquiries@oaic.gov.au
Change in Privacy Policy :
As we plan to ensure our privacy policy remains current, this policy is subject to change. Please return periodically to review our privacy policy.
If you have any question regarding the privacy policy, please contact us.